D3 Technology Solutions

This release provides innovations that connect DocuWare to third-party applications – making it a lot easier for you than before. This is in addition to DocuWare Export which was previously rolled out in DocuWare Cloud (PartnerInfo 304). Here are a few details:

Integration enhancements

• File cabinet notifications with webhooks: When documents are newly stored in a file cabinet or index entries are changed, DocuWare sends a message to a URL. Other applications can react to this, synchronize their dataset or trigger other actions.
• REST web services in workflow: In addition to SOAP, REST web services and webhooks can also be integrated in workflows.

Other highlights

• Apply document processing configurations to Connect to Outlook – to directly incorporate attached PDF documents
• It is easier to fill and edit table fields
• A newly developed Windows Explorer client that is fully Windows 10 compatible
• Configurable automatic logout on inactivity for added security
• Desktop apps can be updated even without administrator rights

Learn more about these and all other new features in DocuWare version 7.5 in “What’s New in DocuWare.” This update includes use cases and user benefits.

On-premises version The on-premises software for DocuWare version 7.5 will follow in the second half of September.

Improved features pave the way in 2021 as the number of remote workers is expected to double

New Windsor NY, May 18, 2021 – DocuWare, provider of cloud solutions for document management and workflow automation, announces version 7.4 of its flagship product.

DocuWare has spent the last year improving its digital infrastructure so that users can reach maximum productivity and businesses can maintain business continuity. 

Here are some of the highlights of DocuWare version 7.4

Collaboration: On Microsoft Office documents

This new function enables live collaboration on documents stored in DocuWare. Microsoft Office documents (Word, Excel, and Power Point) located in DocuWare Cloud can be edited natively in Microsoft Office for the web so co-workers can work on the same document at the same time. Editing is much faster, as documents no longer need to be downloaded then uploaded after edits are complete. To access this function, a Microsoft 365 subscription which includes an Office Online Business license is needed.

Highlight Search: Faster search results

Highlight Search is the easiest way to search from any program. The powerful and faster search functionality allows users to simply highlight the text, press the hotkey, and the relevant documents in the DocuWare file cabinet will be displayed. Once configured, this works from any application such as an ERP, CRM, accounting software, chat, or Word. This easy-to-use function is available with DocuWare Cloud and for customers with an on-premises system.

Workflows: Error-proof and shareable

Workflows can be copied from one cabinet to another, from one system to another, and entire systems can be cloned. For example, a workflow created for HR that is also suitable for marketing with small modifications can now be transferred from the HR file cabinet to the marketing one and adapted as needed, saving valuable man-hours on creating new workflows. The automatic validation of dependencies in a workflow makes customizing any copied workflows an error-proof task. When a workflow is opened, DocuWare version 7.4 validates resources and dependencies and reports any errors. Only when the error is fixed can the workflow be used.

Security: Improved user authentication

User authentication for an on-premises system, DocuWare Cloud or the mobile app is key. DocuWare version 7.4 includes a new identity service for on-premises, a new identity provider for DocuWare Cloud, the ability to enforce single sign-on for secure login, single sign-on for the mobile app and for URL integrations. These security measures are compliant with security standards, strengthen protection around archived documents and prevent unauthorized access.

Preconfigured Solutions

For the first time, the combined usage of several preconfigured solutions is possible. For example, Invoice Processing and Smart Document Control can be combined, the solutions can be imported into existing cloud systems and will work with existing configurations of the same version.

To update to version 7.4, please contact your Authorized DocuWare Partner. To learn more about the new features and updates visit the DocuWare blog.

New features for remote users across the globe include two new languages, secure single sign on, faster web client services, expanded email archiving and configurations

New Windsor NY, June 18, 2020 – DocuWare, provider of cloud solutions for document management and workflow automation, releases version 7.3 of its flagship software. The solution adds Turkish and Finnish, expanding the product’s number of available languages to 18.

“At this time, when every business is enormously dependent on digital solutions to power remote workforces and maintain business continuity, it was more important than ever to deliver new features that are proven to ensure safe, secure and high-speed management of data, processes and documents,” says DocuWare president Dr. Michael Berger.

 Focused as always on guaranteeing speed and integrity to every business process, DocuWare version 7.3 boasts compelling new features:

• New web client services set the seal on delivering remote, fast, secure information access:
  • Single sign-on gives users secure, fast and convenient one-time login access to all parts of DocuWare like Web Client, Desktop Apps, Configuration and Administration.
  • DocuWare Forms have their own area for faster viewing and access:
    
    
  • Filters for table fields allow entries to be filtered by index fields or other table fields. This time- and labor-saving feature can apply to any process pertaining to storage, index and workflow dialogs.
• New email archiving establishes more flexible storage guidelines:
  • Exclusion of embedded images such as logos or other specially defined files from all archived emails means only relevant content is stored and displayed.
  • Email attachments saved as individual documents now allow users to store mail text and attachments as separate documents instead of a single, clipped one.
• New configurations promise higher accuracy of information and workflows:
• The new Barcode section allows the creation of individual barcode configurations These barcodes can be read individually and more precisely, resulting in better document indexing and faster information retrieval.
• Annotation features keep workflows moving. When automatic emails are sent from workflows, users now have the same format options as in the Web Client – a PDF with annotations or a PDF without annotations.

Finally, many features were moved from DocuWare Administrator to DocuWare Configuration, ensuring faster technological updates to every system.

DocuWare Version 7.3 is available in cloud and on-premises versions. DocuWare provides feature parity between deployment options. For on-premises customers, updates to 7.3 can only be made from version 7 to 7.2.

Customers can contact their Authorized DocuWare Partner to implement this latest version.

E-stamps, e-invoice display, streamlined configurations and integrations are among the new features that benefit DocuWare users

New Windsor NY, October 30, 2019 – DocuWare, provider of cloud solutions for document management and workflow automation, releases version 7.2 of its flagship software.

“User feedback combined with results from our own rigorous R&D form the roadmap when planning DocuWare updates”, says co-president Dr. Michael Berger. “At DocuWare, we believe that digital document management and automated workflows achieve widespread adoption only when they are part of a solution that places as much emphasis on user friendliness as it does on excellence in technology. DocuWare version 7.2 is evidence of this,” concludes Berger.

DocuWare version 7.2 highlights include:

• User-friendly environment with easier reviewing and archiving and faster keyword searches:
  • XML-based invoices are automatically displayed in a reader-friendly version similar to a PDF to support XRechnung, ZUGFeRD 2.0, FacturX and FatturaPA standards
  • Archived documents are displayed in the Viewer.
  • Table fields are enhanced with title optimizations and auto-calculation of decimal columns
  • Enriched keyword fields accept multi-keyword indexes with ability to affect multiple documents in parallel
• Deeply enhanced Workflow Designer enables higher efficiency with new options to reduce manual touch and increase trackability of workflows:
  • “Wait for event” option allows users to configure in advance but delay a workflow until related documents are processed
  • Metadata on any workflow documents can now be automated
  • Lists in workflow dialogue boxes can be filtered so employees quickly see only their tasks
  • Users can configure workflows to identify which fields get transferred to a stamp so that only relevant information appears on the document
  • Workflow history displays the current task and allows users to see which step is being executed at any given time
• Simplified configurations, updated Autoindexing and direct integrations ensure speedier movement of documents through workflows:
  • Stamps are integrated directly into DocuWare Configuration in a new, intuitive design, eliminating extra steps needed in previous versions and offering massive time-savings for those configuring or administering DocuWare
  • DocuWare Request and Connect to Mail have completely new designs to elevate usability
  • The field type “Date” is now a powerful new match code for Autoindexing

DocuWare Version 7.2 is available in cloud and on-premises versions. As always, DocuWare provides feature parity between deployment options to support the diverse IT ecosystems of our customers. Updates to 7.2 can be made from version 7 or 7.1.

Customers are advised to contact their authorized DocuWare partner to implement this latest version.

* All existing stamps are automatically transferred for those updating to version 7.2